Read Time: 4 minutes

You know that sinking feeling when a deadline sneaks up, and you realize you’ve spent most of the week answering emails and sitting in meetings? Same. Sometimes it’s not about working harder, it’s about using smarter tools that keep you on track.

Here are three AI tools that actually help you hit deadlines before they hit you.

What it does: Automatically plans your day by prioritizing your tasks, meetings, and deadlines.
How it helps: You add your tasks, and Motion builds a realistic schedule around your meetings and focus time. If something changes, it reorganizes your day automatically. It’s like a personal assistant that actually understands how long things take.
Cost: 7-day free trial, paid plans start at $19 per month
Effort to learn: Medium. It takes a day or two to adjust, but once it’s set up, it runs itself.

What it does: Uses AI to manage your calendar and create more uninterrupted focus time.
How it helps: Clockwise rearranges your meetings and tasks to give you longer focus blocks. It’s great for people who constantly feel like their day is split into useless 30-minute chunks.
Cost: Free plan, paid plans from $6.75 per month
Effort to learn: Low. Connect your calendar and it starts optimizing automatically.

What it does: Adds an AI assistant inside Notion to help summarize notes, plan projects, and track progress.
How it helps: Perfect for project timelines, meeting notes, or task breakdowns. It keeps everything in one place so you actually know what’s next.
Cost: Free with limited use, paid plans start at $10 per month
Effort to learn: Low. If you already use Notion, it’s plug-and-play.

Workday takeaway: You can’t add more hours to the day, but you can make the ones you have work smarter.

Question of the week: Which of these would save you the most time in your week right now?

Keep hacking your workday - I’ll be back next week!

The Hack The Workday Team

Here’s to saving time - and your sanity at work.